A community service letter is a document which verifies that some kind of community service was provided by an individual. It is usually issued by the charitable organization or any similar organization. A community service template should contain all the information about the service which was provided by the person:
Other important information in such a letter are the specific job title of the person (if any) and the contact details of the organization who had issued the letter. This is in case there are any questions to be answered or clarifications to be made about the information on the document.
There are different purposes for requesting for such a letter, which will be discussed later on in the article. Basically, it’s a document which would confirm, in writing, that you have done any community service. It would also explain all the details of the work you had done for the organization.
There is no set format for such a letter. That is why the look and the content of each and every letter, issued by different organizations, vary. Some letters can be as simple as a filled up form, signed by the supervisor. Either that or it can be like a letter of recommendations with paragraphs explaining what you did.
This article is all about this kind of letter, from the purpose to some tips on how to get yourself a great document. But first let’s look into the source of such a letter, the reason why it is made – which is actually doing volunteer work.
Volunteering is defined as the act of sharing your time and your services to an organization or a cause without expecting payment in return. From the moment you decide to do volunteer work or community service, you will be thinking of and do a lot of different things. Let’s take a look at the whole volunteering process before we go to making a request for a community service hours letter or other similar documents.
Now that you know the whole process of volunteering, we can discuss the purpose of a community service verification letter. As you will see, these kinds of letters can be essential especially for applications. Read on to learn some of the purposes of such letters:
If you had done any kind of community service in an organization, especially if it involves work in the field you are interested in, you can request a letter afterward. When you start applying to different colleges, you will be able to attach your letter to your other documents to give you an edge. Having such a letter in your application can also say a lot about you – that you volunteered to do work for a good cause.
There are a lot of scholarships available which revolve around volunteering in the community. To be able to apply for these kinds of scholarships, you may be required to submit a letter, confirming that you had actually provided a service.
Before being allowed to graduate, some schools may require their students to complete a certain number of hours of community service. Once you’ve done the work, you can ask for a community service hours letter, which would serve as confirmation that you had actually worked for the organization. Some schools require this letter as part of the graduation requirements, either to graduate or to graduate with honors.
For those who are done with their studies, you can also make use of such a letter. You can include the volunteer work you’ve done in your resume and attach the letter as a supporting document. This will add a good element to your resume as it shows that you care and you are willing to do volunteer work for organizations and causes which you are passionate about.
As you can see, a community service letter actually has a lot of purposes. Just because you are not expecting anything in return for your services, money or otherwise, it doesn’t mean you won’t get anything out of the whole experience. So now let’s go to the process of requesting such a letter.
Doing volunteer work doesn’t usually come with the financial or monetary rewards. However, investing time and effort in such tasks can serve as an investment. Aside from feeling good about helping others, you can also be considered as a person with good moral and social responsibility.
Aside from that, you can make a request for a community service completion letter, which you can use for different purposes. Here are some tips to help you through the whole process:
There you have it, some helpful tips to guide you as you are requesting for your letter. Letters vary in content, depending on what you had done and your purpose for requesting the letter. To ensure that you get a great letter, you would need a few helpful tips, which are outlined next.
Volunteering takes a lot of time and effort but as long as you’re willing to do the work, it doesn’t have to be so taxing. So you have to be smart when thinking about what kind of community service you will do. Doing volunteer work from great organizations will go a long way. This is especially true if you’re able to acquire a community service template with information about the work you’ve done. Read on to be guided how to get a great letter:
When you give your instructions, have a discussion with the person too. Doing this would clarify all the things to be included in the letter, thus ensuring that it is informative and strong. Typically the information included would be:
Before asking for such a document, think about what information you’d like to be written on it. After you get the letter, double check it to see if all the information is correct or not. Also, check if everything you have discussed is in your letter. It’s important to do this because organizations usually have a lot of people doing volunteer work with them and sometimes the information may get mixed up.
As soon as you get the letter and you’ve checked it, send a thank you note to the person who had written it. Make a lot of copies of your letter so that you can just send them out when you need them, for whatever purpose.
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