Request For Your Legal And
Business Services


A purchase order is much more than just a form; it’s a form that represents a way of life for many businesses that order large quantities of raw goods or supplies from a vendor on a regular basis. The purchase order serves as an offer, on paper, to buy a specific product, in a specific amount, for a specific price. Once a vendor accepts a purchase order, it becomes a contract between buyer and seller. The vendor will send your company the goods you require, and send your company an invoice that is usually net 30 or net 60 days, depending on your agreement with the vendor.

Many small businesses are tempted to place large orders over the phone, which can lead to inaccuracies that end up costing them money. A purchase order, as a contract, helps businesses keep track of their purchases, eliminating confusion for the vendor, overbillings, and even incorrect quantities. When filling out your purchase order form template, make sure that you have a set value for each field, just in case.

Using a Purchase Order Template for Financing Purposes

Many businesses rely on purchase order financing to help them buy larger quantities of goods and supplies without harming their cash flow. Many vendors will accept purchase orders of net 30 or net 60 days, giving you time to recoup the money you’ve spent while working to grow your business. A purchase order template, unlike an order form template, is only used in the business-to-business marketplace. Retailers, construction firms, ad agencies and other vendors typically accept purchase orders from companies they believe are credit-worthy; typically, this means you are considered a good customer who pays on time.

A purchase order is set up to allow you to keep the same cash flow until the invoice is due. For many business owners, this is a vital function that helps grow the business.

Many companies using purchase order forms to order goods on credit. Remember, a purchase order, once accepted by the vendor, is considered a legal contract that you are guaranteeing payment for.

For example, a retailer who expects a particularly busy Xmas season may place an extra large order to keep up with the anticipated demand. If the retailer uses only his cash flow for this purpose, he would only be able to order a limited supply of goods, and would risk missing out on profits before the shopping season ends.

Make sure you keep your accounting records up-to-date and always make sure your order forms are legible, properly formatted, and authorized by the responsible party, such as the business owner or the procurement office. A purchase order form template will help keep things standardized, no matter how many employees your company has.

Downloadable Templates:

Purchase Order 09

Purchase Order 10

Purchase Order 11

Purchase Order 12

Purchase Order 13

Purchase Order 14

Purchase Order 15

Purchase Order 16

Purchase Order 17

Purchase Order 18

Purchase Order 19

Purchase Order 20

Purchase Order 21

Purchase Order 22

Purchase Order 24

Purchase Order 25

Purchase Order 26

Purchase Order 27

Purchase Order 28

Purchase Order 29

Purchase Order 30

Purchase Order 31

Purchase Order 32

Purchase Order 33

Purchase Order 34

Purchase Order 35

Purchase Order 36

Purchase Order 37

Purchase Order Template 01

Purchase Order Template 01

Purchase Order Template 01

Purchase Order Template 01

Purchase Order Template 01

Purchase Order Template 01

Purchase Order Template 02

Purchase Order Template 02

Purchase Order Template 02

Purchase Order Template 02

Purchase Order Template 02

Purchase Order Template 02

Purchase Order Template 03

Purchase Order Template 03

Purchase Order Template 03

Purchase Order Template 03

Purchase Order Template 03

Purchase Order Template 07

Purchase Order 01

Purchase Order 02

Purchase Order 03

Purchase Order 04

Purchase Order 05

Purchase Order 06

Purchase Order 08


Tips and Tricks for Purchase Order Success

When you write a purchase order, you get to add your own “fine print.” If you pay invoices net 30 or 60 days, you will want this clearly listed on your purchase order form template. Make sure you make multiple copies; one for your own records, one for the vendor, and one for the accounting office. If you choose to fax your purchase over to your vendor, make sure that you send a hard copy in the mail, stamped “DUPLICATE” in red letters. (You can order this type of stamp from an office supply store.)

Work with your vendors to develop unit prices for the items or services you order regularly – this will save your business relationship in many cases. With standard prices, you’ll immediately know if you’re being overcharged, and with a good purchase order template, you’ll always have the information you need, for every order with your vendor.

Make sure that you limit who can sign off on a purchase order. Sure, you want managers and salespeople to be able to place orders, but you’ll want a trusted person from upper management to review each purchase order. You should have at least two signatories; in case one person is absent the day an urgent purchase order needs to be sent.

How Does Purchase Order Funding Work?

When you use purchase order financing, you’ll be able to retain working capital while getting the supplies you need. Sometimes, a business will use purchase order financing to help secure a big project. Although they may not have the working capital to make the purchases outright, a business owner can “order against” an anticipated large payment. Here’s how it works:

  • Decide on a standard purchase order form template and make sure you use it in every transaction. After a while, it will seem like a second nature to fill out these forms.
  • Make sure your vendor gives you product numbers and information on quantity discounts. Every purchase order you send must reflect the price you have agreed on for the quantity you plan on ordering.
  • Find out which of your vendors take orders via purchase order and any restrictions they have.
  • Find out how long you are allowed to take to pay the invoice generated from the purchase order. Typical time periods are net 30 days and net 60 days.
  • Some businesses will secure your purchase orders through your own creditworthiness, while others will use a financing company. The financing company will assign you a line of credit that’s essentially an inventory loan. Your vendor will withdraw funds as payment for the shipped merchandise, and you’ll get more supplies to work with that you’ll pay back later.
  • Maintain a good relationship with your vendors, and don’t be afraid to negotiate. If you’re a frequent customer and buy a lot of supplies in bulk, you may qualify for special pricing or other incentives.

Using purchase orders to grow your business isn’t as hard as you think, and it opens the doors to many other opportunities, such as last-minute orders or contracts from your own customers. A purchase order can lend you the capacity for quick, and effective growth, minus the typical growing pains many small businesses experience in times of prosperity.

Purchase Order Template vs. Order Form Template?

Purchase order templates allow special pricing, quantities, and other information that is paid after the services or goods are ordered, typically at least 30 days later.  An order form doesn’t take into account your business’s needs. If you use an order form template provided by your vendor, you will be placing orders on their terms, not your own. Find out if they allow purchase orders. If so, make sure you have a good purchase order template that specifies quantity, product item numbers, and payment terms. We have a free template for you to download and modify on this page.


Here’s what else you can expect from our legal and business services,

We can help you to:

    • Organize and structure all departments of your business;
    • Be more efficient by smoothing business processes;
    • Guide your team tasks with standard operating procedures;
    • Save a lot of time and boost your productivity;
    • Save thousands of money in lawyer fees;
    • Grow your business and close great deals; and
    • On matters: Negotiation, Mediation, Arbitration and Court Litigation.

It's time to bring your business to another level. Start to optimize and streamline your business today. Get all the professional-grade business templates you need to plan, start, organize, manage, finance, and grow your business; one click away in the below links!

For our ONLINE legal and business services, please follow this instruction:

    1. click the following website link,
    2. once on the website’s homepage, an ONLINE brown chat box will appear at the right bottom end of screen;
    3. click on the chat tab, insert NAME, EMAIL and PHONE NUMBER; and
    4. proceed when ready, letting us know the issue(s) and eliciting HELP from our lawyers and business specialists.

P.S. Sometimes all that’s needed is a form, document or tip that can solve problems or issues that repeat in your life or business. To save you from unnecessary legal costs by hiring lawyer(s), here are customizable smart templates/forms that you can use as often as you need; flexible enough to allow for changes without leaving you exposed. Click the following link, FREE CUSTOMISABLE LEGAL TEMPLATES to search for the desired template, download it and embark on your great legal adventure – and don’t forget to bring the bug spray. For each template, we have numerous different customizable documents.

Go to the "Order Now" page and make a request.

We look forward to addressing your concerns and earning your trust and confidence in us!

🦁 RNA (Legal and Business Consultants)KUBWA & CO. ADVOCATES ⚖️

Someday everyone will be doing it Our Way. We're doing it Now!

The Centre in [East] Africa for Legal and Business Élites

🇰🇪 Kenya's E-Lawyers and Business Specialists 🇰🇪


There are no reviews yet.

Be the first to review “PURCHASE ORDER TEMPLATES”

Your email address will not be published. Required fields are marked *