Most employees, if not all, value their vacation hours as it’s their main venue in relieving the stress of employment they’re subjected to every day. Generally, they get a certain number of days of vacation time each year. The number depends upon the terms of their contract or the length of their service. The best way to monitor this information is by using a vacation tracker.
Employees should remember that any time-off you get from work that’s paid is one of their most significant employment benefits which they should never take for granted. Never rely on your paycheck or other similar documents for time-off information. Neither should you calculate this by hand. The best recommendation on this matter is to store the details of your paid vacation using a vacation tracker.
You can create one from scratch using either Google Sheets or Microsoft Excel or download an employee vacation tracker template. It might feel intimidating at first, but it isn’t really that hard or complicated. You can even download a vacation and sick time tracking spreadsheet where you can itemize all of your vacation information.
You may think that this way of tracking your vacation days seems redundant as the information is already contained in your pay statement or paycheck slip. But are you confident that the data contained there is completely accurate? Keep in mind that your pay slip is usually printed out by an external service provider.
This means the information in your pay stub may not be consistently updated. Moreover, mistakes can happen. Here are the most common reasons why you should have a vacation tracker:
You may presently be in the process of tracking your monetary earnings or your vacation days in a less-than-adequate method. As such, you might miss out on some important details regarding your overall benefits. To be more precise and accurate about these matters, start keeping track of your benefits, salaries, and vacation days.
This is the best way that you can take advantage of these work-life benefits. Don’t just depend on the reminders of the HR department to take your vacation days the whole year round. That isn’t their job. Without a vacation tracker, you might run out of time to use all of your vacation days.
It’s not an easy job to manually track down and maintain records on vacation leave details. What more if you’re in charge of doing this for an entire company? That would be an intimidating undertaking. But you can simplify this by creating a vacation and sick time tracking spreadsheet.
This allows for simplified entry of data. Spreadsheet software also has tools which can help to filter, sort, and even perform automatic computations. All spreadsheet apps have their own special features and to help you stay on track, you need to learn the basics in setting up your vacation leave tracker:
These days, every HR department uses Excel templates as an employee vacation tracker to manage the time-off requests of their employees. This vacation tracker becomes a powerful management tool for many companies when dealing with sick leaves, holidays, and other requests for time-off.
Personnel with a high-level of Microsoft Excel skills can readily create templates which can help in keeping track on the number of days each employee has for vacation time. But this isn’t the only way to keep track of vacations and other types of leaves.
When working with an Excel spreadsheet, HR has the daunting and complicated task of talking to the employees and ask them to write down all of their vacation requests to input into the Excel file. HR must check that there aren’t any other employees already on holiday during the requested days.
Then they have to calculate the remaining number of days the employee can still request. HR of a big company with a lot of employees need a lot of patience to accommodate every request. They also need extra tutorials to hone their Excel skills.
The HR department has a lot on their hands when it comes to time-off management. This is one task that’s truly time-consuming. They must have the ability to manage the whole company calendar so that their employees can enjoy their vacations while keeping the regular workflow without a drop in productivity.
As the company grows, the task becomes a lot more complicated. Negotiating with every employee can have an effect on the entire workforce. Therefore, the company must come up with a system that works for the benefit of everyone.
Aside from vacation days, there are also other days that the company grant. Those which employees earn legally based on their employment agreements. Here are some of the other off-days which you can include in your vacation and sick time tracking spreadsheet:
You should keep track of all the categories of paid days. This applies as well to regular vacation days. Wouldn’t you feel bad if you lost a bonus vacation day because you have to fly to a business meeting on a Sunday which is your day-off? That is eight hours or more of your own time that you may never get compensation for!
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