Request For Your Legal And
Business Services

Proof of Residence Letters

A proof of residency letter demonstrates that a person is a resident of a certain area or state. This letter may be necessary if you need to prove your eligibility for selection in some program or avail special benefits in the place where you reside. Many other situations call for a proof of address letter. For instance, when you register to vote, you may only need to carry a document which has your address proof, like one of your utility bills. But for cases where you want to receive residency benefits from universities or colleges, you may need to present a verification of residency. In this article, we’ll learn more about proof of residency letters and how to prepare them.

Basic steps to take when writing a proof of residency letter

Don’t feel intimidated when you need to write a proof of residency letter. You just need to follow a few basic steps to do it correctly:

  • Create the letter’s heading

    The heading of the letter should say “Affidavit of Residence.” Align this at the center of the page and use a clear font with a bold format. Also, make these words slightly larger than the other parts of the document. Since this is a legal document, you need to maintain formality throughout the letter.

  • Place the date

    Just like any official document, you should include the date of the letter but you can use any date format. Align the date at the right side of the page two lines below the heading. When writing a notarized letter of residency, the date should be the same date you will meet with the notary.

  • Add your contact information

    At the top left side of the page, add all of your contain information. This is one of the most important parts of the letter so that the recipient can contact you. Include your full legal name, your complete address, your phone or mobile number, and your e-mail address.

  • Address the individual or the company requesting the letter

    Start off your letter by addressing the individual or the company who requested it. Make sure to include the full name or full title of the recipient. If you’re not sure who to address your letter to, use the phrase “To Whom It May Concern.”

Tips for writing a proof of residency letter if you’re a resident

Sometimes, a proof of residency letter from a family member would be a sufficient document. But there are also times when you may write the letter yourself as the resident of the locale. Here are some tips to help you write the letter:

  • Since the proof of residency letter template is a legal document, start it off using your legal name.
  • The next thing to do is to verify your address. Include your whole address right down to the zip code.
  • Then state how long you’ve lived in your home or residence. In this part, you need to be as precise as you can. If possible, indicate the complete date when you started living in your home.
  • Mention any other people living with you in your home. Sometimes, you may even need to write the names of those living with you.
  • The next thing to include is your oath. Any affidavit of residence form would need a statement wherein you swear under oath that everything written in your letter is the truth.
  • Follow this with a closing phrase then your name. Again, write down your full legal name and nothing else.
  • Create a line for the notary to sign. Only include this is if you’re required to submit a notarized letter of residency.
  • Also, create a line for your landlord to sign if you’re a tenant instead of a homeowner.
  • After printing out your proof of address letter, sign and date it. But only do so on the same day that you meet with the notary.
  • Before you submit the document, ask all the necessary signatories to affix their signatures. Then make a copy of the document for yourself and keep it in your file.

Downloadable Templates:

proof of residency letter 07

proof of residency letter 08

proof of residency letter 09

proof of residency letter 10

proof of residency letter 11

proof of residency letter 12

proof of residency letter 13

proof of residency letter 14

proof of residency letter 15

proof of residency letter 16

proof of residency letter 17

proof of residency letter 18

proof of residency letter 19

proof of residency letter 20

proof of residency letter 21

proof of residency letter 22

proof of residency letter 23

proof of residency letter 24

proof of residency letter 25

proof of residency letter 26

proof of residency letter 27

proof of residency letter 28

proof of residency letter 29

proof of residency letter 30

proof of residency letter 31

proof of residency letter 32

proof of residency letter 33

proof of residency letter 34

proof of residency letter 35

proof of residency letter 36

proof of residency letter 01

proof of residency letter 02

proof of residency letter 03

proof of residency letter 04

proof of residency letter 05

proof of residency letter 06


Tips for writing a proof of residency letter if you’re a landlord

If you’re a landlord, there may come a time when your tenants would request for a proof of residency letter from landlord. In such a case, you would have to know how to write a letter properly for your tenants. Here are some tips:

  • Start the proof of residency letter from landlord by indicating your purpose. Here, you state that you’re verifying the residency of your tenants. When writing their names, use their complete legal names.
  • Next, include the complete address of the property where the tenants reside.
  • State how long your tenants have lived in your property. Refer to your initial contract to check the exact date that they started to rent.
  • Include the amount they pay each month for the rent. But before including this information, ask if the recipient needs to know.
  • Write a statement which offers to answer any follow-up questions in the last part of the letter. Then write your name and contact number in case the recipient does have more questions to ask about your tenant.
  • End the letter with a closing phrase and your full name.
  • Proofread the letter before printing it out. Once you’ve printed the letter, affix your signature and the date.

How to write an affidavit

An affidavit is simply a notarized written document. Therefore, an affidavit of residence needs notarization first before you send it to the person or company who requested for it. Writing an affidavit requires two major steps namely

Including all the basic information

  • Write the title of your document.
  • Include your complete legal name as the affiant. Also, include your complete address since this is one of the most important parts of the letter.

Writing your statement

  • Write the purpose of your letter which, in this case, is to prove that you live in a specific residence. When writing your sentences, use the first person. Make sure to use clear and concise sentences so as not to make your letter too long and boring.
  • If you need to, refer to any of the supporting documents which you will attach to your letter.
  • Include a statement of truth in your letter. This should be a clear statement which indicates that all of the information you’ve written in your letter is true and accurate. This statement would verify all the contents of the letter from your name, your address, and more.
  • Create spaces or lines for signatures. Aside from your name and signature, you may have to ask your landlord to sign.
  • If you plan to have the document notarized, there should be a space for the notary to sign. This is normally found at the end of the document. When you sign the letter, it should be in the presence of the notary so that he can also affix his signature and his stamp.
  • Before going to a notary for signing, make sure to bring with you enough identification. This is essential to show the notary that you are, in fact, the person who wrote the letter and that you do live in the address you’ve stated in the document. The best forms of identification to bring would be your passport and your driver’s license.
  • In the case of students or other special circumstances, even minors may affix their signature on an affidavit. But the minor must first appear before the notary and he must have a valid ID like a passport.

How to get a proof of residency?

At some point, you may need to submit a proof of residency letter for a specific purpose. Some examples include when registering for a school, when applying for a visa, when applying for benefits or programs, and others. Some agencies may also require you to provide this document to prove that you live in the address you’ve supplied. You can write the letter yourself or ask your landlord to write it for you, depending on what’s required. If this is your first time to obtain this document, here are some steps to follow:

  • You first need to understand all of the requirements you need to get the letter. For instance, if you write it yourself, you may have to ask your landlord to sign it. In some cases, you may also have to submit supporting documentation along with the letter. Get the complete list and make sure you know what you need to accomplish.
  • Collect all of the documents you need to support your letter. Before sending any of them, make copies to keep in your own file.
  • After writing and proofreading your letter, discuss it with your landlord before asking him to sign. Also, ask if it’s okay to include his contact information in case the recipient has any other questions.
  • Make an appointment with a notary on the same day that you plan to sign and date your letter.


PS. Sometimes all that’s needed is a form, document or tip that can solve problems or issues that repeat in your life or business. To save you from unnecessary legal costs by hiring lawyer(s), here are customizable smart templates/forms that you can use as often as you need; flexible enough to allow for changes without leaving you exposed.

In many cases, when visiting our website, you will be able to solve your legal and business problems in 20 minutes without ever contacting even our lawyers! You can of course do it the old-fashioned way if you prefer, but it's much more fun doing it remotely and saving you costs! If you need our help, kindly follow the following instruction:

For our ONLINE legal and business services, please follow this instruction:

    1. click the following website link,
    2. once on the website’s homepage, an ONLINE brown chat box will appear at the right bottom end of screen;
    3. click on the chat tab, insert NAME, EMAIL and PHONE NUMBER; and
    4. proceed when ready, letting us know the issue(s) and eliciting HELP from our lawyers and business specialists.

Click the following links below to search for the desired template, download it and embark on your great legal adventure – and don’t forget to bring the bug spray.  For each template, we have numerous different customizable documents.

Our aim is to facilitate resolution of legal and business problems in twenty minutes without ever contacting even our lawyers.  The old-fashioned way works, too, but it is ever so much more fun doing it remotely without incurring legal fees.


















Our passion to help people and business owners succeed inspired us to come up with these high-quality, customizable documents. The core idea has always been to provide a service that offers a big bang for the buck.  (Translation: HUGE value for a small price.) Note: We charge a small fee, specific to the type of document, to customize the template.

Go to the "Order Now" page and make a request.

We look forward to addressing your concerns and earning your trust and confidence in us!

🦁 RNA (Legal and Business Consultants)KUBWA & CO. ADVOCATES ⚖️

Someday everyone will be doing it Our Way. We're doing it Now!

The Centre in [East] Africa for Legal and Business Élites

🇰🇪 Kenya's E-Lawyers and Business Specialists 🇰🇪


There are no reviews yet.

Be the first to review “Proof of Residence Letters”

Your email address will not be published. Required fields are marked *